Key Responsibilities:
- Payroll Management:
- Oversee and manage the comprehensive payroll process for all employees, encompassing regular payroll, bonuses, commissions, and other special payments.
- Ensure the precise and timely execution of payroll adjustments, including new hires, terminations, and pay rate modifications.
- Team Leadership and Management:
- Lead and mentor a team of payroll professionals, providing ongoing guidance, training, and performance assessments.
- Assign and delegate tasks within the payroll team to maintain a balanced workload and ensure the timely completion of all payroll-related activities.
- Cultivate a collaborative, positive, and high-performing work environment, encouraging knowledge sharing and the implementation of best practices.
- Regulatory Compliance and Reporting:
- Ensure full compliance with federal, state, and local payroll regulations, staying abreast of any legislative updates or changes.
- Prepare and submit necessary tax filings, compliance reports, and other required documentation.
- Conduct regular audits of payroll procedures and records to maintain compliance and ensure the accuracy of all data.
- System Management:
- Enhance payroll systems and records to ensure the highest standards of data integrity and security.
- Maintaining payroll software, ensuring seamless integration with minimal disruption to payroll operations.
- Employee Support and Communication:
- Serve as the primary contact for payroll-related inquiries, providing employees with timely and accurate information.
- Develop, communicate, and ensure adherence to payroll policies and procedures, fostering employee understanding and compliance.
- Process Optimization and Continuous Improvement:
- Regularly assess and refine payroll processes to enhance operational efficiency and accuracy.
- Remain informed on industry trends and best practices, incorporating innovative solutions to improve payroll functions.
- Compensation Strategy Analysis:
- Develop and implement compensation strategies designed to attract, retain, and motivate top talent.
- Conduct comprehensive market research and analysis to ensure competitive compensation structures.
- Design and maintain salary structures, incentive plans, and other compensation programs.
- Financial Reconciliation and Reporting:
- Reconcile payroll accounts and resolve any discrepancies in collaboration with the finance department.
- Assist in the preparation of financial reports related to payroll expenses.
- Any other related tasks assigned by management as and when is needed.
Qualification & Experience Requirements:
- Bachelor’s degree in human resources, business administration, accounting or a related field.
- Proven experience in in payroll and compensation, with a strong understanding of payroll, compensation practices and payroll laws.
- Effective team player with the capacity to collaborate with a diverse group of individuals at all levels.
- Strong leadership abilities with experience in managing and developing payroll staff.
- Strong analytical skills to interpret payroll data.
- Excellent organizational skills and attention to detail.
- Ensure meticulous attention to detail and consistently meet deadlines.
- High level of integrity and commitment to maintaining confidentiality.
- Proficiency in HRIS (Human Resources Information System), Rymnet and other relevant software.
- Ability to thrive in a fast-paced, rapidly expanding environment.
- Demonstrated ability to adapt to changing circumstances and environments.
- Proficiency in written and spoken English and Malay.