Job Summary
Accounts Payable professional experienced in handling full AP processes for trade and non-trade transactions, including invoice verification, payment processing, and vendor management. Strong in reconciliations, compliance, audit support, and improving AP efficiency. Works closely with internal teams to ensure accurate and timely financial operations
Responsibilities:
- Accounts Payable Processing (Trade & Non-Trade):
- Manage the full accounts payable cycle for both trade and non-trade transactions, ensuring timely and accurate processing of vendor invoices.
- Review and verify both trade and non-trade vendor invoices, ensuring proper approval and coding in compliance with Segi Fresh’s internal policies.
- Oversee the payment processing for vendors, service providers, and non-trade expenses.
- Process employee reimbursements and other ad-hoc AP-related transactions.
- Vendor & Non-Trade Vendor Management:
- Maintain strong relationships with both trade and non-trade vendors to ensure seamless communication and resolve any payment-related queries or discrepancies.
- Respond to vendor inquiries regarding payments, billing issues, and discrepancies in both trade and non-trade accounts.
- Reconciliations & Reporting:
- Perform regular monthly reconciliations of accounts payable, including trade and non-trade accounts, ensuring accuracy with the general ledger.
- Prepare and assist in monthly, quarterly, and year-end financial reports related to both trade and non-trade accounts payable.
- Support the finance team in providing accurate reporting on outstanding liabilities, including reconciliation of non-trade AP and accruals.
- Internal Controls & Compliance:
- Ensure compliance with Segi Fresh’s internal controls, company policies, tax regulations, and accounting standards.
- Assist in audits by providing required documentation and explanations for both trade and non-trade AP transactions.
- Contribute to developing and enhancing internal controls and procedures to improve the efficiency and accuracy of AP processes
- Process Improvement:
- Continuously assess and identify opportunities to enhance the accounts payable processes, focusing on efficiency, accuracy, and system improvements, especially for non-trade payables.
- Participate in system upgrades, the integration of new tools, and the automation of AP processes where appropriate
- Collaboration
- Work closely with procurement, treasury, and other internal teams to ensure proper documentation and alignment of invoices, payments, and vendor data across Segi Fresh and its subsidiaries/joint ventures.
- Assist senior management by providing financial data and reports related to accounts payable, highlighting issues and opportunities for improvement.
Qualifications:
- Bachelor’s degree in finance, accounting or a related field.
- Additional certificates (e.g., CPA, ACCA) are an advantage.
- Minimum of 2 years of experience in account payable, with a focus on both trade and non-trade payables.
- Familiarity with the retail industry and the complexity of managing AP across multiple sub-companies and joint ventures is a plus.
- Strong attention to detail and accuracy in processing both trade and non-trade invoices.
- Excellent organizational skills and the ability to manage a high volume of transactions while meeting deadlines.
- Strong communication skills for vendor management and interdepartmental collaboration.
- Proficiency in Microsoft Excel and financial software applications.
- Ability to thrive in a fast-paced, rapidly expanding environment.
- Demonstrated ability to adapt to changing circumstances and environments.
- Proficiency in written and spoken English and Malay.